Scheduling for hair salons
Hair salon scheduling that fills up over WhatsApp
The phone rings while someone is in your chair. You answer with your hands full, scribble it in a notebook, and by six you can't tell whether tomorrow's ten o'clock was a cut or a color.
Your catalog, with the duration it actually takes
- Haircut45 min
- Cut and beard60 min
- Full colorprocessing time included180 min
- Balayage or highlights240 min
- Keratin or straightening150 min
- Event styling60 min
Balayage or highlights takes 240 minutes. A calendar that treats everything as “an hour” will offer you a slot that service doesn't fit into.
Why it fits
Why WhatsApp scheduling fits hair salons
Every service runs a different length, and a color can take three times a cut. If the calendar doesn't know that, bookings collide.
Clients ask the price before booking, and they always ask on WhatsApp.
With several stylists, the day's real capacity isn't the number of chairs: it depends on who can do what.
Services
Typical durations in this trade
Duration is what decides which times get offered to the client. These are the usual values to start from and adjust with your own measurements.
What changes in your calendar
A three-hour color and a forty-five-minute cut don't get booked the same way. Every service carries its own duration and cleanup time, so the system never offers a slot the color doesn't fit into.
| Service | Duration |
|---|---|
| Haircut | 45 min |
| Cut and beard | 60 min |
| Full colorprocessing time included | 180 min |
| Balayage or highlights | 240 min |
| Keratin or straightening | 150 min |
| Event styling | 60 min |
Your calendar
How your calendar ends up
One stylist, one schedule
Each stylist sets their own days and hours, split shifts included. Anyone without their own inherits the business hours.
The assistant checks before it answers
It never tells the client you're full or closed without having looked at your calendar. If it tries, the system blocks the reply and forces it to check.
A reminder the day before
The client confirms or says they can't make it, and that slot goes back on sale.
Days you open as an exception
A Sunday or a public holiday opens for that date, without touching the weekly schedule. The assistant respects it.
Questions
Frequently asked questions
Does it work if each stylist keeps their own hours?
Yes, and that's the normal case. Each stylist sets their own days and hours, split shifts included (morning and afternoon with lunch in between). The client only sees times when someone who performs that service is available.
Can I let the client choose who does their hair?
That's your call. You can let them pick a stylist, or let the system assign whoever is free. If only one person performs a service, only their hours show up.
What happens when someone doesn't show?
You mark it as a no-show and the slot frees up. The automatic day-before reminder is what cuts no-shows the most: the client either confirms or says they can't make it, and that slot goes back on sale.
Worth reading
