Scheduling for beauty salons
Beauty salon scheduling with several services and staff
Hair, nails, brows and waxing, each with its own specialist and its own duration. One paper calendar isn't enough, and two separate ones end up clashing on the same Saturday.
Your catalog, with the duration it actually takes
- Cut and blow-dry60 min
- Manicure and pedicure75 min
- Brow shaping30 min
- Waxing45 min
- Event makeup60 min
- Hair treatment90 min
Hair treatment takes 90 minutes. A calendar that treats everything as “an hour” will offer you a slot that service doesn't fit into.
Why it fits
Why WhatsApp scheduling fits beauty salons
Several different services running the same day, each with its own people.
Saturdays fill up, and real capacity depends on who's in and what they can do.
A client often chains two or three services into one visit.
Services
Typical durations in this trade
Duration is what decides which times get offered to the client. These are the usual values to start from and adjust with your own measurements.
What changes in your calendar
The who-performs-what matrix is optional: leave it empty and the system assumes anyone on the team can do it. You only need to fill it in when you actually want to restrict something.
| Service | Duration |
|---|---|
| Cut and blow-dry | 60 min |
| Manicure and pedicure | 75 min |
| Brow shaping | 30 min |
| Waxing | 45 min |
| Event makeup | 60 min |
| Hair treatment | 90 min |
Your calendar
How your calendar ends up
One specialist, one schedule
Each specialist sets their own days and hours, split shifts included. Anyone without their own inherits the business hours.
The assistant checks before it answers
It never tells the client you're full or closed without having looked at your calendar. If it tries, the system blocks the reply and forces it to check.
A reminder the day before
The client confirms or says they can't make it, and that slot goes back on sale.
Days you open as an exception
A Sunday or a public holiday opens for that date, without touching the weekly schedule. The assistant respects it.
Questions
Frequently asked questions
Can I book two services back to back for the same client?
Today they're booked as two consecutive appointments, and the system lets them sit back to back with no gap. Bundling them into a single booking is on the way.
How do I handle the team's lunch break?
As a daily break. It comes out of every working day, so a time that falls during lunch is never offered. Each person can have their own if they differ.
Can I open on a one-off Sunday?
Yes, and it's one of the most used features. A Sunday or a public holiday opens as an exception for that date, with its own hours, without touching the weekly schedule. The assistant checks it before answering, so it never says you're closed on a day you opened.